This Equestrian Rental Agreement (hereinafter “Agreement”) is made and entered into on the date stipulated below (and is valid through December 31, 2020) by and between Westmoreland Davis Memorial Foundation, Inc. (hereinafter “MORVEN PARK”) and the Participant Name provided below (hereinafter “User").
WHEREAS, MORVEN PARK has agreed to confer to USER the non-exclusive possession and use of the facilities identified as (Location on property): 41580 Sunday Morning Lane, Leesburg, VA 20176, subject to the terms of this Agreement, for the purpose of participating in one or more of the following activities: Polo, Dressage, Combined Training, Hunter/Jumper, Foxhunting, Organized Trail Rides, and/or Driving Events.
THEREFORE BE IT AGREED: USER shall be entitled to use the above referenced facilities and participate in the aforementioned horse related activities for each day that a rental fee is paid. This Agreement shall remain valid and binding on USER for a period of one (1) year from the date of execution of this Agreement or until this Agreement is superseded by a new Equestrian Rental Agreement signed by USER, whichever is later.
In exchange for being permitted to participate in the above mentioned horse related activities, the USER, his/her heirs, guardians, and legal representatives, releases, hold harmless, indemnifies and exonerates the Westmoreland Davis Memorial Foundation, Inc., its masters, officers, directors, members, employees, or guests or any landowners, landholders or the persons making Morven Park property available to the USER from any and all liability, loss, cost or expense including reasonable attorneys’ fees rising out of any suit based on any accident or injury, (including death), of the USER and of the USER’s property in or about Morven Park, whether or not caused by the negligence of anyone on Morven Park property arising out of the USER’s participation in the above mentioned horse related activities. The provisions within this document shall survive the expiration of this Agreement.
The USER’s signature hereby indicates his/her agreement to wear a hard hat at all times while riding at Morven Park, to obey all rules set forth by MORVEN PARK in the Rules and Regulations, and allow Morven Park to use this information in mailings. This information will not be sold or shared. I further grant the Released Parties the right to photograph and/or videotape me and/or my child or ward and further to display, use and/or otherwise exploit my and/or my child or ward’s name, face, likeness, voice, and appearance, in all media in all forms including, without limitation, digitized images, whether for advertising, publicity, or promotional purposes, including, without limitation, publication of Event results and standings, without compensation, reservation or limitation.
The following COVID-19 Guidelines must be adhered to when competing and/or attending our competitions. In addition, all Federal, State, and local laws that may be applicable must be followed. Management reserves the right to change the guidelines when/if it is necessary. Failure to follow guidelines may result in expulsion from the show grounds.
The best way to prevent illness is to avoid being exposed to the virus. (see www.cdc.gov) If you plan to come to the competition grounds, you must be able to assure management that neither you, nor anyone in your household:
1. Has tested positive or has been presumed positive for COVID-19 at any time during the past 14 days
2. Has been advised by a healthcare professional to self-quarantine at any time during the past 14 days
3. Has been in close physical contact with someone who has tested positive for COVID-19 or who has been presumed positive for COVID-19, during the past 14 days
4. Is subject to a quarantine order or a recommendation of a healthcare professional that, in either case, would make it inadvisable to attend a public event or competition.
5. Has, within the past 24 hours, exhibited any of the following symptoms: fever of 100.4 or greater, cough, shortness of breath.
Social distancing guidelines must be followed at all times. Current guidelines call for a 6’ minimum spacing between individuals. Do NOT gather in groups.
Masks are required at all times and can only be taken off while mounted on a horse.
The use of gloves is encouraged, but not required. Avoid touching your eyes, nose, and mouth with unwashed hands.
Please frequently clean and disinfect all tack, equipment, and surfaces that others may come in contact with. This includes tack trunks, reins, halters, lead ropes, and other common items that others may come in contact with during event attendance.
Please use trash receptacles, so that staff does not have to come in contact with contaminated items that are not discarded properly. DO NOT LITTER!
All competitors and attendees are responsible for monitoring their own personal and family health prior too, during, and after attending a competition.
Please keep time spent on the competition grounds to a minimum, in order to limit contact and exposure to yourself and other attendees.
Guidelines for Summer Show Series
No spectators will be allowed for this event. Each rider will be allowed to be accompanied by 3 people ONLY (trainer, groom, and one parent if a minor). Friends and extended family will not be allowed to watch at this time.
Please do not crowd the ingate area.
Copies of courses will be made available in the show office, on social media, the Morven Park website and disseminated to relieve congestion around course boards.
Check in procedures for classes will be announced closer to the event start and may include posted jump orders available 12 hours prior to the arena start online and via social media
All competitors must be able to assure management that they or anyone in their household have not:
Tested positive for Covid-19 or been in contact with anyone who has tested positive for Covid-19 in the past 14 days
Been advised by a healthcare professional to self-quarantine at any time during the past 14 days
Exhibited any Covid-19 symptoms – fever of over 100.4, cough, or shortness of breath within the last 24 hours
TRAINERS will be held responsible for all of their riders, grooms, parents, and any other support staff that enters the grounds on behalf of their farm. Trainers are asked to ensure that everyone from their barn adheres to all guidelines. Trainers and all associated with their barn will be subject to expulsion from the grounds if guidelines are not followed
All courses will be posted on the Morven Park International Equestrian Center Facebook page by 7am on the day of the show to discourage competitors from needed to crowd around the in gate of each ring.
Entries for all shows in the series will begin June 6th. ALL entries must be completed 48 hours prior to the start of the show. DAY OF ENTRIES WILL NOT BE ACCEPTED. We will be limiting the amount of entries so do not wait until the last minute!
Entries MUST be complete 48 hours prior to the show or we will not accept your entry. All paperwork can be emailed to Samantha at email@example.com. A complete entry requires:
Entry form or entry via horse shows online
Signed Hold Harmless Form for each rider
Payment on file
Payment is not required to enter, but each entry must have a credit card on file. Credit cards can be entered via horse shows online or by filling out the credit card section on the entry blank. Checks will not be accepted at the show.
Stabling can be reserved by emailing Samantha at firstname.lastname@example.org. Please include which horses each stall should be billed to and if you would like any shavings.
Show Office Guidelines
Show office staff will sit 6 feet away from each other and work on their own computers. One person will be in charge of handling the printed entries in the file folder. That same person will be in charge of distributing back number to competitors.
A barrier will be installed between the show office staff and competitors. Lines will be marked out to keep everyone 6 feet away from each other at all times.
Barns are asked to send one representative for their barn in the show office at once. The show office will be limited to 2 people at a time, so please allow extra time to check in and out.
Add/scratch slips will not be given out. The show office will contact the in-gate steward to inform them of the add or scratch.
Surfaces in the show office will be cleaned throughout the day as often as possible.
Pens will only be used one time and then placed in a separate bin to be sanitized after the show.
Schooling will be available by appointment from 1:00-4:00 p.m. the day prior to each show.
Fees are $25/horse and an appointment must be made by emailing Samantha at email@example.com for a time slot. These will be limited to ensure no over crowding of the ring.
There is no fee for schooling if you have an overnight stall, but you still have to make an appointment from 1:00-4:00 p.m.
Back numbers must be worn while schooling.
Schooling is permitted the morning of the show on a first come, first serve basis. Back numbers must be worn and number of horses in the ring at a time will be limited.
Portable Restroom Guidelines
Everyone is encouraged to wash their hands both BEFORE and AFTER using the facilities.
Hand washing stations will be set up outside of the facilities for people to wash their hands before they touch the door handle.
“Lines” will be pre marked to ensure a line can form to maintain safe social distancing of 6 feet.
Disinfectant bottles will be available to spray down handles.